Summer Events: Plan Your Team Activities with These Great Tips!
Depending on what part of the world you're in, you may be having some skepticism as to whether spring, let alone summer, will actually arrive. Rest assured, the sun will eventually be allowed out of that dark dungeon it's been locked in all winter—and, when it is, will you be ready?
Yes, it's summer event planning time again! Time think about the what, the how, and the where of this important
What to do…what to do?
As a busy event planner, you may be tempted to stick with your tried & true summer team activity, like a ball game or a picnic. Either of these is a perfectly good option, but not if one of these is always the option. Everyone likes variety, and you'll build a lot more excitement for your event if your employees aren't expecting the same ol', same ol'. You can still make it easier on yourself by selecting several popular activities and putting them in rotation. Then you're not always starting from scratch. One summer it's a beach party, the next it's a trip to an amusement park, the next it's field trip to a local attraction. Enjoy. Rotate. Repeat!
This is not a one man (or woman) job!
You need a posse of passionate planners to help you pull off your summer event. At Baudville, that's our Spirit Team—a hand-picked team with a perfect blend of talents to divide and conquer. The one with artistic flair designs our promotional items, like posters and flyers used to inform and generate interest. The one with mad organizational skills takes care of the fine details, like scheduling, booking, tracking RSVPs, ordering food, etc. And, the one with the talent for picking the perfect gift orders our giveaways. They might be Team Shirts™
, tote bags
, or treats
(or a combination of many!) Just like the event, the team giveaway changes every year, too.
Location, location, location.
Sometimes the event lends to the location; sometimes not. Either way, try to choose a venue that's central and convenient for most of your employees. Make sure ahead of time that you communicate parking details so no one gets a surprise when they arrive. If you are thinking about taking your summer event farther afield, consider providing transportation, like a van or a bus. You'll take out the travel hassle for your attendees so they can focus 100% on just having fun.
• Make your giveaways work.
If you’re going to be walking a lot, slingpack bags
are lightweight and easy to carry—and they're incredibly affordable at $4.95 (or less!) each. Or, if you’re going to be out in the sun, make sure everyone stays hydrated with water bottles
• Brand your activity.
Imagine what kind of buzz you could create if everyone in your group is wearing coordinated T-shirts
with fun sayings. You'll grab attention for your business, and your team members will have a memento of your event to take home.
• Thank your helpers.
Whew! You've been so busy planning and arranging, you might forget all of those who helped it go off without a hitch. Don't do that—especially if you want them to help you again next year! Give them a special shout out during the event and a small token of your appreciation